Meeting Minutes December 17, 2012

CCA Baseball Club

Board Minutes

12/17/2012

Board Members:

Mike O’Connor, President; Brett Mehmen, Vice President; Todd Liddell, Treasure; Mike Wurth, Operations Manager; Marci Armstrong, Secretary; Chad Wood, Alternate; Jenny Jensen, Alternate; Matt Mcareavy, Trustee.

Present: Mike O’Connor, Marci Armstrong, Jenny Jensen, Mike Wurth,

Absent: Matt Mcareavy , Chad Wood, Todd Liddell, Brett Mehmen

Others Present: Katie Schmelzer, Jessica Lang

Presenters: Matt/Rage, Doug/Wilsons, Mark/Corridor

Proceedings:

Meeting Location: CCA High School, Tiffin, IA

Meeting Called to Order: 6:00 p.m.

Minutes:

President Report:

*Topic of Discussion – Uniforms.  Board met with Uniform Committee and local suppliers to explore options for 2013 uniforms.

  • Corridor Sports – Mark brought in various uniform samples and discussed different pricing options.  Ordering would be done on line by parents.  Uniforms are delivered in bulk, not packaged by player.  Orders would need to be placed 45 days in advance.  Team banners are also available for $125.
  • Wilson’s – Doug brought in various uniform samples and discussed different pricing options.  Ordering would be done by parents in store where things could be tried on.  Uniforms are delivered packaged by player and team.  Orders would need to be placed 45 days in advance.
  • Rage – Matt brought in pricing sheet from last year and discussed different pricing options.  Ordering would be done by parents in store where things could be tried on.  Uniforms delivered package by player.  Orders would need to be placed 30 days in advance.  Team banners are also available for $125.
  • Follow Up Questions – Corridor Sports and Rage were asked to provide pricing on Easton shirt and pants.

*Topic of Discussion – Concessions for Tournament.  Board members were updated on food vendors for concessions for tournament.  Mike O. working with Costco and will write up letter indicating what food we are looking for.  Mike O. will contact Trojan’s concessions manager to see how many hot dogs would be appropriate.  Jenny J. to contact Amy Pitlick about helping to manage concessions for tournament.

*Topic of Discussion – Slim’s Fundraiser.  Mike O. has confirmed date for Slim’s fundraiser.  Shifts will be determined at coaches meeting in the coming weeks.

*Topic of Discussion – Cosgrove Supplies.  Mike O. to check into purchasing soft baseballs to be used at Cosgrove facility.

Finance Report: No updates

Committee Report:  Letters being sent to local businesses.

Other Business: No updates

Next Board Meeting.  Next meeting to be held January 7th at 6:30.  Location CCA High School.

Meeting Adjourned: 8:00 p.m.

Minutes submitted by Secretary: Marci Armstrong

Meeting Minutes December 10, 2012

CCA Baseball Club

Board Minutes

12/10/2012

Board Members:

Mike O’Connor, President; Brett Mehmen, Vice President; Todd Liddell, Treasure; Mike Wurth, Operations Manager; Marci Armstrong, Secretary; Chad Wood, Alternate; Jenny Jensen, Alternate; Matt Mcareavy, Trustee.

Present: Mike O’Connor, Todd Liddell, Marci Armstrong, Jenny Jensen, Mike Wurth, Brett Mehmen,

Absent: Matt Mcareavy , Chad Wood

Others Present: Donna Brimeyer

Proceedings:

Meeting Location: CCA High School, Tiffin, IA

Meeting Called to Order: 6:45 p.m.

Minutes:

President Report:

*Topic of Discussion – Fundraising.  Board met with Donna Brimeyer to discuss fundraising ideas to raise money for the coming season.  Ideas discussed:

  • Discussed 2013 Fundraising letter to be disbursed to local businesses.  Donna to organize this portion.
  • Marci to add Diamond level to letter and forward to Donna.
  • Todd to forward list of sponsor’s from last season.
  • Deadline for sponsor’s (to meet banner deadline) is March 15, 2013.
  • Basketball Tournament – Mike W. to check with school to see if there are any available times to host a basketball tournament as a fundraiser.
  • Slim’s Night – Mike O. to confirm February 9th as the date of fundraiser with Steve.

*Topic of Discussion – Number of Players Status/Recruiting.  Board members were updated on number of players still needed to complete each team.  9U and 13U have been capped.  We are still in need of 2 players for 8U and 3 players for 10U, 11U, and 12U.  Board members will continue to recruit players to fill out teams.  Jenny J. to send information to be placed in ‘yellow note’ in efforts to recruit more players.

*Topic of Discussion – Tournament.  Mike O. presented flyer for Clipper Classic Tournament.  The fields and umpires have been confirmed.  Registration deadline for tournament is March 15, with a discount if teams register prior to February 1.  An inquiry will be made next week about prices for Tournament t-shirts.

*Topic of Discussion – Coaches Email.  Mike O. to send out an email to current coaches providing status update.  Email to discuss new HS head coach, updating binders, needed equipment, and team registration.

Finance Report: Update on paid deposits

Committee Report:  Fundraising Committee was provided letter.

Other Business: 3 vendors and Uniform Committee will be invited to next Board Meeting.

Next Board Meeting.  Next meeting to be held December 17th at 6:00.  Location CCA High School.

Meeting Adjourned: 7:55 p.m.

Minutes submitted by Secretary: Marci Armstrong

Meeting Minutes November 19, 2012

CCA Baseball Club

Board Minutes

11/19/2012

Board Members:

Mike O’Connor, President; Brett Mehmen, Vice President; Todd Liddell, Treasure; Mike Wurth, Operations Manager; Marci Armstrong, Secretary; Chad Wood, Alternate; Jenny Jensen, Alternate; Matt Mcareavy, Trustee.

Present: Mike O’Connor, Todd Liddell, Marci Armstrong, Jenny Jensen, Mike Wurth, Brett Mehmen, Matt Mcareavy

Absent: Chad Wood

Others Present: Toby Moran, Brad Korschgen, Roger Banwart, Tony Schmelzer, Trent Dekoter

Proceedings:

Meeting Location: CCA High School, Tiffin, IA

Meeting Called to Order: 6:40 p.m.

Minutes:

President Report:

*Topic of Discussion – Coaches Meeting.  Board met with head coaches to discuss the following topics:

  • Practice times for each team at Cosgrove facility.  The following times were decided by the head coaches of each team.
    • 13U Blue – Saturday 2 – 3:30
    • 13U White – Saturday 3:30 -5:00 and Friday 7:00 – 8:30
    • 12U Blue – Thursday 5:30 -7:00
    • 12U White – Saturday 8:00 -9:30
    • 11U Blue – Tuesday 6:30 – 8:00 and Sunday 5:00 – 6:30
    • 11U White – Friday 5:30 -7:00
    • 10U Blue – Saturday 5:00 – 6:30
    • 10U White – Monday 7:00 – 8:30
    • 9U Blue – Saturday 9:30 – 11:00
    • 8U Blue – Saturday 12:30 – 2:00
  • Cosgrove times are available to the teams from January thru March or April.
  • Keys to Cosgrove will be obtained for Toby, Brett, Trent, and Roger.
  • Batting Cages – The Board is still working with Athletic Director on obtaining batting cage time for the CCABC teams.  It is expected that once the Head Coach is announced we will be able to work out times.  Coaches will be invited back to determine cage time for each team.
  • List of Rosters – Coaches requested a list of rosters with parent contact information.  Jenny J. to provided
  • Assistant Coaches – Coaches were asked to determine who they would like to have as an assistant coach for their team.

            *Topic of Discussion – Deposit Status.   Board members were updated by Todd L. on  players that have submitted deposit.

*Topic of Discussion – Number of Players Status.  Board members were updated on number of players still needed to complete each team.  9U and 13U have been capped.  We are still in need of 2 players for 8U and 3 players for 10U, 11U, and 12U.  Board members will continue to recruit players to fill out teams.

*Topic of Discussion – Tournament.  Mike O. informed the Board that an Umpire Director has been obtained for the CCABC Tournament.

Finance Report: Update on paid deposits

Committee Report:  Nothing reported at this meeting.

Other Business: Fundraising Committee will be invited to next Board Meeting.

Next Board Meeting.  Next meeting to be held December 3rd at 6:30.  Location CCA High School.

Meeting Adjourned: 8:30 p.m.

Minutes submitted by Secretary: Marci Armstrong

Meeting Minutes September 24, 2012

CCA Baseball Club

Board Minutes

9/24/2012

Board Members:

Mike O’Connor, President; Brett Mehmen, Vice President; Todd Liddell, Treasure; Mike Wurth, Operations Manager; Marci Armstrong, Secretary; Chad Wood, Alternate; Jenny Jensen, Alternate; Matt Mcareavy, Trustee.

Present: Mike O’Connor, Todd Liddell, Marci Armstrong, Chad Wood, Jenny Jensen, Mike Wurth, Brett Mehmen, Matt Mcareavy

Absent: None

Others Present: None

Proceedings:

Meeting Location: CCA High School, Tiffin, IA

Meeting Called to Order: 6:47 p.m.

Minutes:

President Report:

*Topic of Discussion – Board Minutes 9/17/2012.  Final Board minutes from 9/17/2012 were presented and approved (5-0).  Marci A. to forward a copy of minutes to Laurie H. and Christine to post on CCABC web site.

*Topic of Discussion – Deposit Status.   Board members were updated by Todd L. on  players that have submitted deposit.

*Topic of Discussion – Follow Up.  Board contacted players that have not submitted deposit asking those that have not paid to confirm they will not be continuing with the CCABC or to send payment ASAP.

*Topic of Discussion – Try Out Results.  The Board reviewed and analyzed the results of the Try Outs.  OPEN TOPIC

Finance Report: Update on paid deposits

Committee Report:  Nothing reported at this meeting.

Other Business: Nothing reported at this meeting

Next Board Meeting.  Next meeting to be held October 1st at 6:30.  Location CCA High School. 

Meeting Adjourned: 8:50 p.m.

Minutes submitted by Secretary: Marci Armstrong

Meeting Minutes September 17, 2012

CCA Baseball Club

Board Minutes

9/17/2012

Board Members:

Mike O’Connor, President; Brett Mehmen, Vice President; Todd Liddell, Treasure; Mike Wurth, Operations Manager; Marci Armstrong, Secretary; Chad Wood, Alternate; Jenny Jensen, Alternate; Matt Mcareavy, Trustee.

Present: Mike O’Connor, Todd Liddell, Marci Armstrong, Chad Wood, Jenny Jensen, Mike Wurth, Brett Mehmen

Absent: Matt Mcareavy

Others Present: None

 

Proceedings:

Meeting Location: CCA High School, Tiffin, IA

Meeting Called to Order: 6:47 p.m.

Minutes:

President Report:

*Topic of Discussion – Board Minutes 9/10/2012.  Final Board minutes from 9/10/2012 were presented and approved (5-0).  Marci A. to forward a copy of minutes to Laurie H. and Christine to post on CCABC web site.

*Topic of Discussion – Deposit Status.   Board members were updated by Todd L. on  players that have submitted deposit.

*Topic of Discussion – Follow Up.  Board discussed options for contacting players that have not submitted deposit.  Marci A. to draft email, Jenny J. to send out.  MOTION to send email asking those that have not paid to confirm they will not be continuing with the CCABC or to send payment ASAP; passed (5-0)

*Topic of Discussion – Web Site.  Marci A. has contacted Communication Committee and asked if they would take a look at the web site and work to update and maintain information to keep it current.   OPEN TOPIC

*Topic of Discussion – Committees.  Board discussed when to get the committees together for fundraising and tournament.  It was decided the committee members would be invited once the teams have been determined.    OPEN TOPIC

Finance Report: Update on paid deposits

Committee Report:  Nothing reported at this meeting.

Other Business: Nothing reported at this meeting

Next Board Meeting.  Next meeting to be held September 24th at 6:30.  Location CCA High School. 

Meeting Adjourned: 7:50 p.m.

Minutes submitted by Secretary: Marci Armstrong